Returning Candidate?

Scheme Manager

Scheme Manager

Job ID 
Job Locations 
Posted Date 
Closing Date 
Position Type 
Permanent Full-Time

More information about this job

Job Scope

Reports to: Senior Manager, Grants

Line manages: N/A

Location: London            

Hours: 35 hours a week  

1 Permanent and 1 Maternity Cover


Interested in supporting excellence and innovation in UK science?

The Royal Society, the UK’s premier scientific body, is looking for exceptional candidates to help manage and administer a key part of its UK and International grant programmes.


 The Royal Society is the independent scientific academy of the UK dedicated to promoting excellence in science. Our Grants Section provides support for high calibre scientists from postdoctoral level to senior professorships and also offers funding opportunities for a variety of purposes ranging from collaborative awards to the modernisation of laboratories.


We are now looking for outstanding and highly motivated candidates with excellent organisational and time management skills and strong attention to detail. Successful candidates will be responsible for the day to day management and administration of a portfolio of the Society’s Grant schemes. They will also be the main point of contact for applicants and award holders and responsible for developing and maintaining relationships with grant-holders and other key stakeholders.  Experience of research management or working in a grant funding environment is desirable but not essential.


This is an exciting opportunity to support cutting-edge science and to work as part of a dynamic and creative team.


The closing date is Thursday 18 October 2017.


Interviews will be held the 24 October 2017.



List main responsibilities, tasks, duties of role


  • To be responsible for a portfolio of fellowship and grant funding schemes from the administration of applications, through the peer review process, to making awards and subsequently to support award holders
  • To be actively involved in managing relationships with applicants, current award holders, alumni and other relevant stakeholders
  • To assist with the organisation and management of, and to represent the Society, at events led by the Grants section
  • To monitor progress of individual grants and to help ensure that knowledge gained in the context of grant making is utilized to maximum effect internally and communicated widely and effectively externally
  • To be involved in the evaluation and review of grant schemes and by doing this to help ensure that the Society delivers schemes that are relevant for the science community and that have maximum impact
  • To act as the Committee Secretary for the scheme(s) under your management and therefore support the Chair in managing the Panel, reviewing panel membership on an annual basis, recruiting additional members or renewing membership tenures where appropriate
  • To assist the decision-making panels and panel chairs with accurate information on all applications and briefings on funding related developments
  • To manage the budget for the scheme(s) under your management by deciding in conjunction with the Senior Manager and/or Head of UK/International Grants as appropriate, how the budget(s) should be allocated, and being responsible for pacing/setting up grant payments for authorisation as appropriate
  • To be responsible for accurate record keeping, producing financial reports, and maintaining data to reflect previous and current trends in applications and awards
  • To play a role in helping to support the implementation of the Royal Society’s electronic grant application and processing database
  • To support and be involved in the promotion of funding schemes to key audiences and to deal with enquiries about funding schemes and policies
  • To undertake such other duties as may be assigned by the Senior Manager, Grants or Head of UK/International Grants and Director of Grant Programmes.

Key Knowledge and Skills Required



Educated to degree standard or equivalent                                                                     Essential 

Science degree                                                                                                                Essential

A good understanding of procedures and best practice in research funding                  Desirable

and or grant making




Excellent communication (oral and written) and interpersonal skills                             Essential

Excellent organisational skills                                                                                        Essential

Excellent IT skills                                                                                                           Essential

Good presentational skills                                                                                             Essential

Good influencing and negotiation skills                                                                         Desirable

Strong attention to detail                                                                                               Essential

Excellent numeracy skills                                                                                              Essential





Experience of working in a team and across teams                                                       Essential

Experience of funding research and or making grants                                                   Desirable

Experience of using IT to collect, analyse and manipulate data accurately                   Essential





1. Self Management (Essential)


List key indicators (managing stress/ effective & efficient/ self motivated/ enthusiastic/ confident/ self awareness) that are specific to this role and relevant demonstrations of the key indicators in the context of this role


Key Indicators: effective & efficient, self motivated, enthusiastic, confident



·   Reliable and consistent

·   Punctual and meets deadlines

·   Works unsupervised and can motivate self


2. Working with others (Intermediate)


List key indicators (collaborative/ shares knowledge/ giving & receiving feedback/ engaging & networking/ negotiation/ influencing/ presentation skills/ public speaking/ situational & organisational awareness) that are specific to this role and relevant demonstrations of the key indicators in the context of this role


Key Indicators: collaborative, shares knowledge, giving & receiving feedback, engaging & networking,  presentation skills, situational & organisational awareness



·   Willing to cooperate and share knowledge within the team

·   Contributes ideas and identifies opportunities to work with others both within the team and across the organisation

·   Willing to provide feedback to sectional colleagues when requested

·   Understands when to seek senior advice on potentially delicate negotiations


3.  Resource management (Essential)


List key indicators (budget management/ organisation/ prioritising/ results focus/ quality focus) that are specific to this role and relevant demonstrations of the key indicators in the context of this role


Key Indicators: budget management, planning, organisation, prioritising, results focus, quality focus



·  Is aware of and works within budgetary and resource constraints

·  Is flexible and adapts to changing circumstances and priorities

·  Meets the standards of quality expected for their role



4. Critical thinking (Intermediate)


List key indicators (accuracy/ attention to detail/ analytical/ decision making/ judgement/ problem solving/ creativity/ innovative) that are specific to this role and relevant demonstrations of the key indicators in the context of this role


Key Indicators: accuracy, attention to detail, decision making, judgement, problem solving




·         Uses relevant information when providing a service, solving a problem or dealing with a query

·         Makes decisions within well-defined guidelines

·         Ensures accuracy of obtained information

·         Puts forward suggestions for improvement concerning current processes or systems

·         Uses initiative to select most appropriate solution to straightforward problems


5. Adaptability  (Intermediate)


List key indicators (adaptable/ flexible/ dealing with new situations) that are specific to this role and relevant demonstrations of the key indicators in the context of this role


Key Indicators: adaptable, flexible, dealing with new situations




·         Adapts to changes in workload without letting standards slip

·         Is receptive and accommodating when asked to take on new projects outside of their usual job specification

·         Reacts constructively to new challenges and works in a flexible manner to produce solutions

·         Provides feedback and participates on discussions surrounding new ideas approaches or projects




6. Managing people and relationships (Essential)


List key indicators (delegation/ empowerment/ motivates others/ develops staff/ builds rapport/ customer focus & stakeholder engagement/ discreet/ empathetic/ diplomatic/ managing conflict) that are specific to this role and relevant demonstrations of the key indicators in the context of this role


Key Indicators: builds rapport, customer focus & stakeholder engagement, discreet, empathetic, diplomatic



·         Values and appreciates the importance of feedback

·         Shares responsibility for the performance and workload of the team where appropriate

·         Handles requests promptly and politely

·         Respects opinions and deals appropriately with complaints

·         Understands and can identify client/stakeholder/staff needs and looks for opportunities to improve their experiences