Financial Controller

UK-London
2 weeks ago
Job ID
2017-1100
Category
Finance
Closing Date
24/11/2017
Position Type
Permanent Full-Time

Job Scope

To provide an excellent financial control, accounting, administration, ledger and cash management service to the Society in a timely, accurate and economic manner. To ensure that statutory reporting is presented in a timely, appropriate and accurate manner. To ensure that appropriate control and authorisation processes are in place and that the administration of financial activities supports the society efficiently and effectively. To further develop the financial services of the Society. To manage all internal and external audits. To complete the quarterly VAT returns and oversee submission of annual tax returns. To manage and develop the team, motivating them to deliver a high standard of work in an environment of continuous improvement and attention to detail.

Responsibilities

  • To ensure the assets of the Society are properly controlled and accounted for
  • To mitigate financial risk through fraud or misuse by ensuring that appropriate and robust financial policies and procedures and in place and are adhered to
  • To ensure robust and best in class financial procedures are in place for all financial transactions
  • To ensure the statutory accounts are produced for the Society and its subsidiaries in accordance with the latest SORP and Reporting Standards, as applicable, in a timely, accurate and appropriate manner
  • To operate the Society’s financial administration and accounting accurately and in a timely manner taking due regard to existing Policy and Procedures and leading in the development of those policies to ensure that an appropriate, efficient, control environment is in place and maintained
  • To manage the Purchase and Sales ledgers (with the Finance Assistants) and to monitor the credit control process and ensure the policy is adhered to. To ensure debt outstanding to the Society is the lowest possible
  • To manage all internal and external audits ensuring that all information is available, all queries are answered and all recommendations are followed up
  • To facilitate all areas of the Society in its activities through the provision of effective payment, invoicing, purchase order, expenses and credit control functions
  • To be the main point of contact in the relationships between the Society and their banking partners including ensuring that the systems to allow payments from the bank accounts are operational and access to them is controlled
  • To provide effective treasury management by providing long and medium term cash flow forecasts and overseeing the production of daily/weekly cash flows, ensuring that funds are available
  • To ensure that the Society’s investments are valued regularly with all gains and losses recognised correctly in the accounts
  • To prepare cash flow and investment models allowing senior management and officers to understand the Society’s investment portfolio, its endowment and associated cash flows
  • To ensure that VAT and tax returns and gift aid claims are prepared, reconciled and filed on time, and to be the main point of contact with HMRC
  • To ensure that the delegated authority levels are kept within agreed levels
  • To ensure that the chart of accounts and the accounting system users are kept up to date
  • To be responsible for the line management of the Financial Accountant, Finance Assistant (Purchase ledger and Finance assistant (Sales ledger)
  • To carry out other ad-hoc duties as determined by the Head of Finance

Key Knowledge and Skills Required

  • ACCA, CIMA, ACA or equivalent qualification, with at least 2 years’ post-qualification experience.    
  • Have excellent communication and interpersonal skills
  • Experience of managing computerised accounting systems
  • Able to be accurate and work to deadlines even under pressure      and to work co-operatively with others in a team
  • Able to learn quickly and work without close supervision when necessary                                                                             
  • Able to use initiative and to establish own priorities
  • To be self confident and inquisitive. To be demanding of others when appropriate.
  • To be able to manage, motivate and train staff

Competencies

1.     Self Management Advanced

 

List key indicators (managing stress/ effective & efficient/ self motivated/ enthusiastic/ confident/ self awareness) that are specific to this role and relevant demonstrations of the key indicators in the context of this role

 

Key Indicators: managing stress/effective & efficient/self motivated

Demonstrations:

·   Identifies difficult situations

·   Recognises stress in others and takes steps to reduce it

·   Controls pressurised situations

·   Effectively enthuses those in the team

·       Proactively sets goals and targets for own work

 

2.    Working with others Advanced

 

List key indicators (collaborative/ shares knowledge/ giving & receiving feedback/ engaging & networking/ negotiation/ influencing/ presentation skills/ public speaking/ situational & organisational awareness) that are specific to this role and relevant demonstrations of the key indicators in the context of this role

 

Key Indicators: shares knowledge/ giving & receiving feedback/ situational & organisational awareness

Demonstrations:

·   Actively seeks ideas and criticisms from within the team

·   Resolves conflicts within and between teams

·   Embeds feedback processes within the team

·   Seeks out new networks that will create opportunity for the Society

·   Able to present complex issues simply

·   Uses discretion, tact and empathy when negotiating with and/or seeking to influence others

·   Understands the need to manage expectations and to only promise what is deliverable

 

 

            3. Resource management Intermediate

 

List key indicators (budget management/ organisation/ prioritising/ results focus/ quality focus) that are specific to this role and relevant demonstrations of the key indicators in the context of this role

 

Key Indicators: budget management/ prioritising/ results focus/ quality focus

Demonstrations:

·   Makes the best of internal/external resources and coordinates well with external partners to best meet the needs of the Society

·   Builds contingency into projects taking into account possible outside factors

·   Sets and monitors performance against quality and results orientated targets.

·  Ensures others accept responsibility towards results or quality

 

 

            4. Critical thinking Advanced

 

List key indicators (accuracy/ attention to detail/ analytical/ decision making/ judgement/ problem solving/ creativity/ innovative) that are specific to this role and relevant demonstrations of the key indicators in the context of this role

 

Key Indicators: analytical/ decision making/ problem solving

Demonstrations:

·   Uses questioning, analytical and probing skills to ‘dig deeper’

·   Knows when enough information has been obtained and adapts presentation of information to the needs of the audience

·   Evaluates the benefits, practicalities and value for money of ideas and obtains feedback

·   Makes sound decisions in a complex or ambiguous environment and is able to gain support and manage challenges confidently

 

             5. Adaptability Intermediate

 

List key indicators (adaptable/ flexible/ dealing with new situations) that are specific to this role and relevant demonstrations of the key indicators in the context of this role

 

Key Indicators: adaptable/ flexible/ dealing with new situations

Demonstrations:

·         Overcomes obstacles and is not deterred by setbacks; checks assumptions and first principles and works out alternative approaches

·         Reacts proactively to new challenges and works in a flexible manner to produce solutions

·         Provides feedback and participates on discussions surrounding new ideas approaches or projects

 

 

             6. Managing people and relationships Intermediate

 

List key indicators (delegation/ empowerment/ motivates others/ develops staff/ builds rapport/ customer focus & stakeholder engagement/ discreet/ empathetic/ diplomatic/ managing conflict) that are specific to this role and relevant demonstrations of the key indicators in the context of this role

 

Key Indicators: delegation/ motivates others/ develops staff

Demonstrations:

·         Delegates effectively, setting clear expectations and authority

·         Monitors results and feedbacks to team on a regular basis

·         Recognises others’ contributions and acknowledges their limits

·         Helps others to identify ways to improve their performance

 

 

             7. Leadership Emerging leader

 

List key indicators (Vision & strategic direction/ inspires others/ manages change/ develops team/ entrepreneurship/ espouses values & ethics/ analytical & problem solving/ self belief) that are specific to this role and relevant demonstrations of the key indicators in the context of this role

 

Key Indicators: manages change/ develops team/ analytical & problem solving

Demonstrations:

·         Calm in a crisis, but knows own limitations and seeks necessary support

·         Keen to see subordinates/team members take credit for successes

·         Adapts style appropriately when leading different people in different situations

 

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