Project Coordinator (Maternity cover)

1 week ago
Job ID
Science policy
Closing Date
Position Type
Permanent Part-Time

Job Scope

The Royal Society’s mission is to recognise, promote, and support excellence in science and to encourage the development and use of science for the benefit of humanity. Science is vital to many areas of government policy making and the Society seeks to ensure the government and the public have access to impartial and independent expert advice to inform debate and guide good decision making.


The Society’s education policy team provides advice on schools and higher education policy to support education in science, mathematics and computing. Work is themed around five areas covering consensus building, the supply of STEM skills, the teaching workforce, higher education and education research.


The Society also works in collaboration with the Association of Science Education, Institute of Physics, Royal Society of Biology and Royal Society of Chemistry to provide collective advice on science education policy. These organisations have identified shared goals relating to the teaching workforce and curriculum and assessment. The organisations are working together to coordinate their own activities and collaborate on joint activities in relation to these goals.


The post holder will be expected to contribute to support the work of this alliance by providing secretariat support to a steering group comprised of representatives of each organisation. S/he will also be responsible for coordinating the meetings of a Leadership group made up of senior representatives from each organisation, and provide support to the convenor of both groups.


The Society’s policy team is led by a Director and Heads of Policy and is made up of a team of Policy Advisers and Senior Policy Advisers. The policy team works closely with the media, public affairs, public engagement, international affairs and diversity & industry programme teams.


Reports to: Head of Policy, Education

Location: Carlton House Terrace

Hours: 17.5 hrs/week       

Pay band: 2 


Maternity Cover - 1 year fixed-term contract.  


Interviews will take place during the week commencing 11 December 2017




(1)   Provide secretariat support for joint working on education policy between a group of organisations including the Association for Science Education, Institute of Physics, Royal Society, Royal Society of Chemistry and Royal Society of Biology.


       Co-ordinate the organisations’ joint quarterly Steering Group meetings and Senior Leadership meetings which take place at least once per year by:

o   Planning the schedule and booking meetings for Steering Group and Senior Leaders meetings.

o   Preparing the agenda for these meetings in consultation with the Steering Group and Chair.

o   Co-ordinating the preparation of papers for meetings by the Steering Group and the staff from the partnering organisations and ensuring that they are circulated in a timely manner.

o   Preparing minutes and maintaining an action log of joint meetings.

o   Monitoring the budget for these meetings.


       Support the Steering Group so that the organisations are able to respond to current, and sometimes fast moving, policy issues in a timely and manner by:

o  Arranging meetings between staff and members of the organisations on topical issues.

o  Acting as a central point of contact for the joint education policy work of the organisations.

o   Acknowledging and forwarding external requests for joint policy advice or meetings to the Steering Group, or their staff.


       Support the organisations’ governance of their joint work by:

o   Co-ordinating reporting to the organisations relevant Committees and Senior Managers.

o   Ensuring the Memorandum of Understanding between the organisations is reviewed and agreed when appropriate.

Key Knowledge and Skills Required


A degree (or equivalent)                                                                                                           Essential



Ability to write concise, logical, grammatically correct papers, letters and emails.                    Essential

Good telephone manner                                                                                                            Essential

Effectively interacts with people at all levels of seniority                                                           Essential

Prioritises tasks in order to complete work in a timely manner                                                  Essential

Performs effectively with a fluctuating work load                                                                       Essential

Collaborates effectively with individuals                                                                                    Essential



Employment in an office environment                                                                                       Desirable

Preparing minutes from meetings                                                                                 Essential

Organising small meetings                                                                                                        Essential

Monitoring small budgets                                                                                                          Desirable

Employment in an office environment                                                                                       Desirable

Experience in one or more areas of science or education policy                                              Desirable

Writing committee meeting papers                                                                                            Desirable



Able to be flexible about working hours on occasions



1.   Self Management (Intermediate)


Key Indicators:

Managing stress/ effective & efficient/ self motivated/ enthusiastic/ confident/ self awareness



  • Works unsupervised and can motivate self
  • Produces results under pressure
  • Can manage in stressful situations
  • Pushes for the best results



2.   Working with others (Essential)


Key Indicators:

Collaborative/ shares knowledge/ giving & receiving feedback/ engaging & networking/ negotiation/ influencing/ presentation skills/situational & organisational awareness



  • Willing to cooperate and share knowledge within the team
  • Willing to help others in times of need
  • Listens to and acts upon feedback from senior colleagues
  • Able to give simple presentations to sectional colleagues
  • Understands that one’s own actions and behaviours will influence how others perceive and engage with the Society



3.  Resource management (Essential)


Key Indicators:

Planning/ organisation/ prioritising/ results focus/ quality focus



  • Is aware of and works within budgetary and resource constraints
  • Organises own workload prioritising according to business need
  • Is flexible and adapts to changing circumstances and priorities
  • Looks for ways to improve quality or results
  • Meets the standards of quality expected for their role


4. Critical thinking (Intermediate)


Key Indicators:

Accuracy/ attention to detail/ analytical/ decision making/ judgement/ problem solving/ creativity/ innovative



  • Determines and clarifies the exact requirements of any situation
  • Checks information for accuracy and raises concerns if information is inaccurate
  • Extracts the key points succinctly, clearly and accurately
  • Puts forward suggestions for improvement concerning current processes or systems
  • Tries different ways of doing things to get the best results


5. Adaptability  (Intermediate)


Key Indicators:

Adaptable/ flexible/ dealing with new situations



  • Overcomes obstacles and Is not deterred by setbacks
  • Questions assumptions and works out alternative approaches
  • Reacts proactively to new challenges and works in a flexible manner to produce solutions
  • Provides feedback and participates on discussions surrounding new ideas approaches or projects


6. Managing people and relationships (Essential)


Key Indicators:

Motivates others/ builds rapport/ customer focus & stakeholder engagement/ discreet/ empathetic/ diplomatic/ managing conflict



  • Shares responsibility for the performance and workload of the team where appropriate
  • Handles requests promptly and politely.
  • Participates in stakeholder engagement
  • Respects opinions and deals appropriately with complaints







Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed