• Compliance and Evaluation Manager

    Job Locations UK-London
    Posted Date 2 weeks ago(11/04/2018 14:29)
    Job ID
    2018-1159
    Category
    Grants
    Closing Date
    29/04/2018
    Position Type
    Permanent Full-Time
    Salary Max
    GBP £34,884.00/Yearly
    Pay Band
    D
  • Job Scope

    Reports to: Head of Grants Operations

    Location: The Royal Society, 6-9 Carlton House Terrace, London (travel within the UK and some international travel will be expected)                                                            

    Hours: 35 hours a week

    Pay Band: D                                                                                                                       

     

    The Royal Society is a self-governing Fellowship of distinguished scientists drawn from all areas of science, technology, engineering, mathematics and medicine. The Society’s fundamental purpose, reflected in its founding charters of the 1660s, is to recognise, promote and support excellence in science and to encourage the development and use of science for the benefit of humanity. The Society undertakes a range of activities to achieve its mission. This includes supporting the work of outstanding scientists through its grants programmes. These include UK-based senior and early career fellowships as well as a range of grants, fellowships and awards together with international partners. Reporting to the Head of Grant Operations and working closely with the Senior Manager for Impact and Evaluation, the post holder will be responsible for delivering an effective audit and compliance programme to ensure grants holders comply with the Society’s terms and conditions of award and that the Society’s grants programmes are delivered to the standards expected, maintaining good practice across the portfolio of grants programmes, and the systems used to support their delivery.

     

    In addition, the post holder will be responsible for managing the evaluations of some of the Society’s grants programmes, ensuring that grants programmes are meeting their aims, and that they are managed and delivered effectively. This will involve working with the Royal Society grants section based in London and visiting host institutions for Royal Society grant funding in the UK and internationally.

    Responsibilities

     

    Working with the Head of Grants Operations:

     

    Audit and Compliance

    • Manage the delivery of the Grants sections’ audit and compliance programme with a particular focus on the international programmes.
    • Conduct sample audit visits each year to ensure that grant holders’ are complying with the Society terms and conditions of award, and to evaluate whether appropriate financial controls for the management of award by the host organisation.
    • Support other members of the grants team in undertaking audit visits.

     

    Systems and Operations

    • Maintain and evaluate the Royal Society’s grants management system and ensure that appropriate controls and process are in place to support delivery of grants and awards programmes to the highest standards.
    • Support other members of the team, and other teams across the Society to ensure they are appropriately trained and proficient in the use of the Royal Society’s grant system, Flexi grant.
    • Work closely with the Finance and IT team to ensure that the transfer of information between the Grants System and the Finance System is accurate and operates effectively.
    • Represent the Grants Section, as required, in cross-sectional working groups, particularly where it supports the smooth operation of the Society’s grants.
    • Take an active role in the management of relationships with relevant suppliers of the Royal Society’s grant systems.
    • Ensure that pre and post award documentation is standardised across grants programmes where appropriate, and that policy and position statements are maintained and in alignment with policy changes across the Society.

     

    Governance

    • Coordinate membership of the Standing Committees of the Grants section, liaising with Council and the Fellowship office to ensure that Committees are appropriately constituted.
    • Ensure that the work of the section is carried out in a robust manner, compliant with GPDR principles, and in accordance with recognised best practice at all times.
    • Ensure that grants records and logs are accurately maintained for external/internal audit, legal and historical purposes.
    • Ensure that the work of the Grants Section operates in an equitable and transparent manner that policies and procedures followed are those agreed by the Grants Committee and Council.

     

    Working with the Senior Manager for Impact and Evaluation:

    Evaluation

    • To maintain an effective evaluation framework and manage the evaluation of funding schemes by external providers as required.
    • To work with external consultants to ensure the timely delivery of evaluation reports to the Society’s Evaluation Panel and Grants Committee.
    • To manage the Society’s Evaluation Panel and ensure the recommendations of the Evaluation Panel are implemented.
    • To contribute to the development of systems for monitoring and evaluating defined outputs and outcomes derived from the funding schemes.
    • To support and collaborate with the Senior Manager in designing monitoring and evaluation reporting requirements for new grants programmes and activities.
    • To manage the collation of information collected through annual and final reports and produce reports to the Society’s funders on progress.

     

    Other Responsibilities

    • Recommend to the Senior Manager for Impact and Evaluation and Head of Grants Operations, strategy, policy and actions, which will improve the delivery and overall impact of the evaluation programmes and operational activities of the grants section.
    • Work closely with the Senior Manager for Impact and Evaluation, Head of Grants Operations and Director of Grants on other activities as required.

     

    Key Knowledge and Skills Required

    Education / qualifications / knowledge / interests

     

    ·      Graduate calibre with suitable administrative or office experience

    Essential

    ·      Excellent knowledge of office systems and procedures

    Essential

    ·      An interest in science, mathematics, technology and its broader social significance

    Highly desirable

     

     

    Experience

     

    ·      Demonstrable track record of delivering complex projects on time and on budget

    Essential

    ·      Experience of supporting teams to deliver their work more efficiently and effectively

    Essential

    ·      Experience of producing clear briefing and other communications materials

    Essential

    ·      Experience of project evaluation

    ·      Budget management and understanding of project costings

    ·      Experience of working in research management

    ·      Experience of working well with third party partners

    Essential

    Essential

    Highly desirable

    Essential

    ·      Experience of managing specific grants evaluation projects

    Highly desirable

    ·      Experience of setting up committee meetings and preparing agendas & minutes

    Highly desirable

    ·      Experience of influencing stakeholders at senior levels

    Essential

     

    Competencies

     

    Competencies

    Self-management

    ·        Works unsupervised and can motivate self

    ·        Produces results under pressure

    ·        Can manage in stressful situations

    ·        Pushes for the best results

    ·        Pursues and encourages feedback that may reveal an error in judgment and then makes appropriate adjustments

    ·        Recognises own personal biases or limitations, and uses this understanding to improve decisions and plans for action

    ·        Seeks out mentors and other development resources to gain additional self-awareness and personal development

    ·        Reflects on negative situations with maturity and seeks to understand own contribution to the situation

    ·        Holds things together and acts as a settling influence

     

    Working with others

    ·        Contributes ideas and identifies opportunities to work with others both within the team and across the organisation

    ·        Willing to provide feedback to sectional colleagues when requested

    ·        Produces succinct presentations and papers for senior colleagues

    ·        Understands when to seek senior advice on potentially delicate negotiations

    ·        Reaches a variety of audiences using an appropriate mix of communication methods and tailored messages to appeal to their unique needs

    ·        Speaks from the heart to compel action and creates an emotional appeal for organisational priorities

    ·        Creates an environment of transparency while respecting confidentiality requirements

    ·        Builds consensus for delivering team goals. Frequently interacts with peers, on cross-functional matters.

    Resource management

    ·        Makes the best of internal/external resources and coordinates well with external partners to best meet the needs of the Society

    ·        Builds contingency into projects taking into account possible outside factors

    ·        Sets and monitors performance against quality and results orientated targets.

    ·        Focuses on both short and long-term goals

    ·        Creates novel solutions to problems

    ·        Creates a detailed design or plan to implement a new solution or approach

    ·        Evaluates new technology as potential solutions to existing issues.

    ·        Adjusts course as new information comes to light

    ·        Executes quickly and decisively in a time-sensitive situation

    ·        Takes accountability to persist until opportunity is realised or problem solved

     

    Critical thinking

    ·        Determines and clarifies the exact requirements of any situation

    ·        Checks information for accuracy and raises concerns if information is inaccurate

    ·        Extracts the key points succinctly, clearly and accurately

    ·        Puts forward suggestions for improvement concerning current processes or systems

    ·        Tries different ways of doing things to get the best results

    ·        Compares and evaluates the strengths and weaknesses of a variety of options

    ·        Formulates an opinion by considering opposing views and suggestions

    ·        Runs trials and models or applies statistical analysis and stress testing to confirm or disconfirm proposal

     

    Adaptability

    ·        Overcomes obstacles and is not deterred by setbacks; checks assumptions and first principles and works out alternative approaches

    ·        Reacts proactively to new challenges and works in a flexible manner to produce solutions

    ·        Provides feedback and participates in discussions surrounding new ideas approaches or projects

    ·        Maintains focus and continues to deliver when things are ‘up in the air’

    ·        Adjusts to act differently depending on the situation

    ·        Takes steps to understand basic risk management and importance of identifying and maintaining controls

     

    ·        Helps others to understand and cope with ambiguous situations

     

    Managing people and relationships

    ·        Delegates effectively, setting clear expectations and authority

    ·        Monitors results and feedbacks to team on a regular basis

    ·        Recognises others’ contributions and acknowledges their limits

    ·        Helps others to identify ways to improve their performance

    ·        Prioritises supervisory responsibilities and carries them out in a timely fashion

    ·        Understands and can identify client/stakeholder/staff needs and looks for opportunities to improve their experiences

    ·        Demonstrates trust in others’ ability to accomplish tasks at acceptable levels of performance

    ·        Provides current, direct, complete and actionable positive and constructive feedback

    ·        Has a mind-set of sharing own and others’ expertise

    ·        Creates an environment of transparency while respecting confidentiality requirements

    ·        Focuses on surfacing underlying customer issues/concerns and identifying root causes

    ·        Increases exposure to and personal relationships with customers

    ·        Expresses positive views of the customer

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