• Scheme Managers

    Job Locations UK-London
    Posted Date 3 weeks ago(04/05/2018 11:23)
    Job ID
    Closing Date
    Position Type
    Permanent Full-Time
    Salary Max
    GBP £31,212.00/Yearly
    Pay Band
  • Job Scope

    We are now looking for outstanding and highly motivated candidates with excellent organisational and time management skills and strong attention to detail. Successful candidates will be responsible for the day to day management and administration of a portfolio of the Society’s Grant schemes. They will also be the main point of contact for applicants and award holders and responsible for developing and maintaining relationships with grant-holders and other key stakeholders.  Experience of research management or working in a grant funding environment is desirable but not essential.

    This is an exciting opportunity to support cutting-edge science and to work as part of a dynamic and creative team.


    The post holder will be responsible for effective operational delivery and management of a portfolio of the Society’s grant schemes, under the direction of the Senior Manager, Grants.


    Reports to: Senior Managers

    Line manages: N/A

    Location: London             

    Hours: 35 hours a week

    Pay Band: C, £31,212 per annum

    Roles available: Permanent & Temporary (maternity cover) 



    • To be responsible for a portfolio of fellowship and grant funding schemes from the administration of applications, through the peer review process, to making awards and subsequently to support award holders
    • To be actively involved in managing relationships with applicants, current award holders, alumni, and other relevant stakeholders
    • To assist with the organisation and management of, and to represent the Society, at events led by the Grants section
    • To monitor progress of individual grants and to help ensure that knowledge gained in the context of grant making is utilized to maximum effect internally and communicated widely and effectively externally
    • To be involved in the evaluation and review of grant schemes and by doing this to help ensure that the Society delivers schemes that are relevant for the science community and that have maximum impact
    • To act as the Committee Secretary for the scheme(s) under your management and therefore support the Chair in managing the Panel, reviewing panel membership on an annual basis, recruiting additional members or renewing membership tenures where appropriate
    • To assist the decision-making panels and panel chairs with accurate information on all applications and briefings on funding related developments
    • To manage the budget for the scheme(s) under your management by deciding in conjunction with the Senior Manager and/or Head of UK/International Grants as appropriate, how the budget(s) should be allocated, and being responsible for pacing/setting up grant payments for authorisation as appropriate
    • To be responsible for accurate record keeping, producing financial reports, and maintaining data to reflect previous and current trends in applications and awards
    • To play a role in helping to support the implementation of the Royal Society’s electronic grant application and processing database
    • To support and be involved in the promotion of funding schemes to key audiences and to deal with enquiries about funding schemes and policies
    • To undertake such other duties as may be assigned by the Senior Manager, Grants or Head of UK/International Grants and Director of Grant Programmes.


    Key Knowledge and Skills Required


    Key knowledge and skills required
    Educated to degree standard or equivalent - Essential
    Science degree - Essential
    A good understanding of procedures and best practice in research funding and or grant making - Desirable



    Excellent communication (oral and written) and interpersonal skills - Essential
    Excellent organisational skills - Essential
    Excellent IT skills - Essential
    Good presentational skills   - Essential
    Good influencing and negotiation skills - Desirable
    Strong attention to detail - Essential
    Excellent numeracy skills - Essential


    Experience of working in a team and across teams - Essential
    Experience of funding research and or making grants - Desirable
    Experience of using IT to collect, analyse and manipulate data accurately - Essential






    ·        Works unsupervised and can motivate self

    ·        Produces results under pressure

    ·        Can manage in stressful situations

    ·        Pushes for the best results



    Working with others

    ·        Contributes ideas and identifies opportunities to work with others both within the team and across the organisation

    ·        Willing to provide feedback to sectional colleagues when requested

    ·        Produces succinct presentations and papers for senior colleagues

    ·        Understands when to seek senior advice on potentially delicate negotiations

    Resource management

    ·        Makes the best of internal/external resources and coordinates well with external partners to best meet the needs of the Society

    ·        Builds contingency into projects taking into account possible outside factors

    ·        Sets and monitors performance against quality and results orientated targets.

    ·        Focuses on both short and long-term goals


    Critical thinking

    ·   Determines and clarifies the exact requirements of any situation

    ·   Checks information for accuracy and raises concerns if information is inaccurate

    ·   Extracts the key points succinctly, clearly and accurately

    ·        Puts forward suggestions for improvement concerning current processes or systems

    ·        Tries different ways of doing things to get the best results



    ·        Overcomes obstacles and is not deterred by setbacks; checks assumptions and first principles and works out alternative approaches

    ·        Reacts proactively to new challenges and works in a flexible manner to produce solutions

    ·        Provides feedback and participates in discussions surrounding new ideas approaches or projects


    Managing people and relationships

    ·        Delegates effectively, setting clear expectations and authority

    ·        Monitors results and feedbacks to team on a regular basis

    ·        Recognises others’ contributions and acknowledges their limits

    ·        Helps others to identify ways to improve their performance

    ·        Prioritises supervisory responsibilities and carries them out in a timely fashion

    ·        Understands and can identify client/stakeholder/staff needs and looks for opportunities to improve their experiences




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