• Digital Publishing Manager (maternity)

    Job Locations UK-London
    Posted Date 2 weeks ago(11/05/2018 15:56)
    Job ID
    Closing Date
    Position Type
    Temporary Full-Time
    Salary Max
    GBP £42,228.00/Yearly
    Pay Band
  • Job Scope

    The primary objectives of the Royal Society’s publishing operation are to disseminate high-quality science, to make a positive contribution to the reputation of the Society and to generate a surplus to be used by the Society for the good of science.

    This post will develop and manage our user-centric, online products and services, associated primarily with our STM Journals, as well as our publishing platform, currently hosted in California. A key part of this role will be to develop strategic alliances with third-parties and empower colleagues and other contributors to the benefit of our online presence. This role will ensure that our editorial, product development and marketing activities make the most of the website and other digital opportunities. As social media helps us to better serve our scientific audience this role looks at opportunities to improve communications and benefit our business. The key attributes will be leadership, project/budget/supplier management and communication skills alongside solid digital publishing knowledge within our industry.

    This post is dedicated to enriching our electronic content and functionality so as to add value for our scientific community and to optimise the indexing and linking to our published content so that we maximise awareness, the level of traffic, usage and article downloads. As digital publishing becomes more collaborative there is an increasing need to manage multiple relationships and to assess potential new digital partners. This post develops and manages these relationships.

    Its aim is to develop a state of the art web-based publishing service to increase the user base and to promote an online, cross-disciplinary community. It recommends relevant content and data formatting, processing and development to the Editorial, Production and Commercial teams in order to facilitate, improve and advance downstream-of-publication services and products. It periodically recommends and implements revisions in processes and procedures across the Section. It is responsible for the successful development of an adaptable content model to allow for future, required semantic enrichment.

    This position will coordinate third-party vendors and internal staff to develop and maintain user-centric web services and digital products. Overall, it has responsibility for the functionality and effectiveness of the publishing platform, ensuring consistent performance across the sites.


    Title       Digital Publishing Manager (Maternity Cover)

    Section:      Publishing

    Reports to:  Head of Publishing Operations

    Line manages:     None

    Location:     Central London (may be occasional international travel)

    Hours:      35 hours per week (some flexibility in start/finish times)

    Pay Band:     Band E, £42,228 per annum


    Key responsibilities

    • Recommends, develops and implements the digital systems strategy and annual plans and roadmaps for digital content.
    • Successfully plans and delivers cross-departmental (production/editorial/marketing/sales) projects to brief, schedule & budget, and in support of our business strategy.
    • Manages our STM journals-based web hosting platform, maintaining content quality and relevance and improving author and user service.
    • Fosters, maintains, and builds relationships within the Society and with external contractors, vendors and clients to enrich our online service.
    • Oversees and manages vendor agreements.
    • Represents RSP to hosting service and other third-parties on common issues such as web page management, style sheets & other web tools.
    • Increases overall usage and article downloads by optimizing linking and third-party relationships to well-defined content streams.
    • Keeps abreast of new industry trends, technology and processes to better inform our business and systems strategies.
    • Reviews and recommends revisions to processes and procedures that impact on our digital systems strategy.
    • Ensures section-wide awareness of new and developing technologies and web services by regular updates.
    • Contributes to departmental planning and budgeting. Has delegated spending responsibility.
    • Analyses existing processes and data to identify new areas for development.


    Key tasks

    • Compiles technical specs for projects which may include various multimedia products encompassing audio, visual, interactive and online materials.
    • Defines, develops, drives, and delivers digital product development working with cross-functional stakeholders to manage the product development from concept to launch.
    • Manages our relationship and is main contact with our online service providers including our hosting platform.
    • Coordinates development work on our website and necessary improvements.
    • Monitors and reviews the performance and cost-effectiveness of vendors and other third-parties.
    • Develops and applies relevant quality control/assurance processes and defines written standards, including appropriate Service Level Agreements, with relevant vendors.
    • Empowers and, where necessary, trains staff in order for them to get the best from our digital environment.
    • Briefs relevant Editorial, Marketing, Sales and Production staff on initiatives that impact them.
    • Develops online presentation and supports communication through social media which ultimately contributes to promotion and digital marketing.
    • Management, development & implementation of external processes to provide scientific content that is well-structured and tagged, using XML to its fullest capabilities. This will allow us to validate, create and develop new products and services to enhance the reader experience.
    • Briefs, commissions, oversees and liaises closely with IT Department (and external software developers) to plan & review the necessary IT infrastructure to support our sectional business and strategy needs.
    • Coordinates post-production work on our digital content including the digital journal archive.
    • Regularly reviews and recommends revisions to processes and procedures.
    • Ensures secure storage and preservation of publishing related content.
    • Contributes to sectional planning and budgeting. Has delegated responsibilities for spending.
    • Submits timely and informative management reports on progress, results, benefits & trends.
    • Performs additional duties as assigned by Senior Management.


    Performance indicators

    1. Growth of the website user base (overall visits, unique visitors)
    2. Growth of user communities around our website (overall registrants)
    3. Contribution to visibility and reputation of online journals
    4. Standards of service by our online hosting partner
    5. Standards of web output
    6. Timeliness and quality of reporting.
    7. Direct costs versus budget.
    8. Secure capture & storage of content and data in structured, reusable electronic form.
    9. Contribution towards new projects and new methodologies, and towards developing best practice and furthering the reputation of the journals.
    10. Efficiency of processes.
    11. Quality of decision and speed of response when dealing with colleagues & suppliers.
    12. Quality and adoption time of new projects and new methodologies.

    Key Knowledge and Skills Required

    Knowledge of STM journals publishing processes. Highly computer-literate with knowledge of XML, HTML, website management and electronic publishing, its formats and methods, and issues related to digital images. A superb eye for detail. Knowledge of English grammar and scientific notation would be an advantage.

    Experience of specifying and managing web-based development projects from scratch, which utilize current online technologies. Preferably with knowledge of the latest technical standards within the industry and the potential to exploit the rich functionality of the web (Web 2.0 onwards) including support for full-text and metadata searching, browsing, social media, personalization and support for multiple business models.

    Proficient in project management techniques and systems. Handles pressure to tight deadlines and prioritises tasks. Demonstrates excellent interpersonal and time management skills in order to gain trust and commitment from partners.

    Self-motivated and able to work independently as well as part of a team. Excellent organisation, written, and verbal skills, as you will work across departments and the emphasis is on inspiring and empowering others. Thinks creatively, solves problems, manages change.Able to develop and manage business relationships. Excellent communication and presentation skills, both verbal and written.


    The post-holder must demonstrate that they are able to:

    • Manage diverse internal and external relationships
    • Communicate well with non-technical users and developers alike
    • Take a leading role in shaping digital products and systems.
    • Capture product requirements and create technical briefs.
    • Create, implement and communicate a product roadmap
    • Plan, manage, track, budget and schedule complex technical projects undertaken for the most part externally. Coordinate several projects at one time.
    • Brief and work with external vendors so that work is completed on time and within budget.
    • Plan ahead and allocate resources to meet workloads.
    • Proactively, recommends new initiatives, services and vendors.
    • Manage change initiatives with focus on customer, quality, cost and delivery.
    • Represent Royal Society Publishing at external meetings



    • Identifies difficult situations
    • Recognises stress in others and takes steps to reduce it
    • Controls pressurised situations
    • Effectively enthuses those in the team
    • Proactively sets goals and targets for own work


    Working with others

    • Actively seeks ideas and criticisms from within the team
    • Resolves conflicts within and between teams
    • Embeds feedback processes within the team
    • Seeks out new networks that will create opportunity for the Society
    • Able to present complex issues simply
    • Uses discretion, tact and empathy when negotiating with and/or seeking to influence others
    • Understands the need to manage expectations and to only promise what is deliverable


    Resource management

    • Determines strategy and deployment of resources, balancing cost and benefit; risk and potential for maximum impact across significant business areas
    • Manages complex cross-cutting projects to time, budget and specification
    • Ensures others accept responsibility towards results or quality
    • Sets the quality standards for own business areas in accordance with strategy and contributes to the formulation of quality standards across the Society
    • Sets and monitors priorities
    • Identifies and manages risk effectively


    Critical thinking

    • Uses questioning, analytical and probing skills to ‘dig deeper’
    • Knows when enough information has been obtained and adapts presentation of information to the needs of the audience
    • Evaluates the benefits, practicalities and value for money of ideas and obtains feedback
    • Makes sound decisions in a complex or ambiguous environment and is able to gain support and manage challenges confidently



    • Actively seeks the input and opinions of others, often outside his/her section and accommodates and incorporates this thinking into any output.
    • Actively seeks new challenges and projects; leads discussions surrounding new ideas, approaches and projects
    • Anticipates need for innovation and seeks new ideas, approaches and solutions


    Managing people and relationships

    • Sets expectations of others and ensures they deliver
    • Demonstrates a positive attitude towards work, celebrating success and instilling confidence, which encourages the same from others
    • Encourages others to share ideas and participate in the discussion and decisions of the team
    • Assesses needs of clients/stakeholders/staff and makes plans to meet these needs.


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