• Editorial Coordinator

    Job Locations UK-London
    Posted Date 1 week ago(09/07/2018 12:54)
    Job ID
    Closing Date
    Position Type
    Permanent Full-Time
    Salary Max
    GBP £29,376.00/Yearly
    Pay Band
  • Job Scope

    The Royal Society, the UK’s premier scientific body, has a dynamic and growing publishing operation and, as part of our strategic development, we wish to appoint an Editorial Co-ordinator.


    The primary objectives of The Royal Society’s publishing operation are to disseminate high-quality science, to make a positive contribution to the reputation of the Society and to generate a surplus to be used by the Society for the good of science.  The Editorial Co-ordinator will ensure that high quality and relevant content is published in the Royal Society’s journals in order to meet these objectives and contribute to the development of the journals programme.

    We are seeking an energetic and enthusiastic team player with excellent communication, organisational and interpersonal skills, and a strong interest in all aspects of science.

    This role will provide support across several publications, including Biographical Memoirs of the Fellows of the Royal Society, Proceedings B and Royal Society Open Science. The post holder will play a key role in working with authors and editors to ensure high quality of published papers. They will be involved in the assessment of papers submitted for publication, including the peer-review process, and assisting with the development of our prestigious journals. Some experience in scientific publishing and a first degree in a scientific subject are desirable.

    Reports to: Senior Commissioning Editor

    Line manages: N.A

    Location: Publishing section

    Hours: Permanent, 35 hours/week


    • Ensure that we have sufficient approved content on schedule.
    • Manage the submission, peer review and post-acceptance process ensuring high quality and relevant content is published in the Society’s publications whilst maintaining high quality service levels.
    • Provide a high level of support for authors, working with Royal Society colleagues to ensure that authors have the information and materials that they need.
    • Actively improve receipt to acceptance times and contribute to improvements in publication times where relevant.
    • Recruitment of referees.
    • Assist the Senior Commissioning Editor and academic Editor in soliciting content.
    • Administer electronic editorial systems, provide customer care and support authors, referees and Editors.
    • Manage post-acceptance process ensuring material of high integrity (both electronic and printed) is supplied to the production department.
    • Contribute to the development of the content, workflow, processes and promotion of Society’s journals.
    • Support the Senior Commissioning Editor, Editor and Publisher in ensuring that wider academic, organizational and business objectives are achieved.


    Key Knowledge and Skills Required


    • Excellent communication and interpersonal skills to work effectively with scientists, Editors, Board Members, the Fellowship and in-house staff.
    • High levels of organisational skills needed to manage multiple projects and to work across several publications.
    • Confidence both when working autonomously and in co-ordination with team members.
    • Ability to pick up new tasks quickly and easily.



    • Degree in a scientific subject.
    • Experience of working within academic publishing or a related environment.
    • Comfortable using basic IT systems (e.g. MS Office).



    ·        Works unsupervised and can motivate self

    ·        Produces results under pressure

    ·        Can manage in stressful situations

    ·        Pushes for the best results



    Working with others

    ·        Contributes ideas and identifies opportunities to work with others both within the team and across the organisation

    ·        Willing to provide feedback to sectional colleagues when requested

    ·        Produces succinct presentations and papers for senior colleagues

    ·        Understands when to seek senior advice on potentially delicate negotiations

    Resource management

    ·        Makes the best of internal/external resources and coordinates well with external partners to best meet the needs of the Society

    ·        Builds contingency into projects taking into account possible outside factors

    ·        Sets and monitors performance against quality and results orientated targets.

    ·        Focuses on both short and long-term goals


    Critical thinking

    ·   Determines and clarifies the exact requirements of any situation

    ·   Checks information for accuracy and raises concerns if information is inaccurate

    ·   Extracts the key points succinctly, clearly and accurately

    ·        Puts forward suggestions for improvement concerning current processes or systems

    ·        Tries different ways of doing things to get the best results



    ·        Overcomes obstacles and is not deterred by setbacks; checks assumptions and first principles and works out alternative approaches

    ·        Reacts proactively to new challenges and works in a flexible manner to produce solutions

    ·        Provides feedback and participates in discussions surrounding new ideas approaches or projects


    Managing people and relationships

    ·        Delegates effectively, setting clear expectations and authority

    ·        Monitors results and feedbacks to team on a regular basis

    ·        Recognises others’ contributions and acknowledges their limits

    ·        Helps others to identify ways to improve their performance

    ·        Prioritises supervisory responsibilities and carries them out in a timely fashion

    ·        Understands and can identify client/stakeholder/staff needs and looks for opportunities to improve their experiences


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