• Financial Accountant

    Job Locations UK-London
    Posted Date 2 weeks ago(05/07/2018 14:19)
    Job ID
    2018-1211
    Category
    Finance
    Closing Date
    05/08/2018
    Position Type
    Permanent Full-Time
    Salary Max
    GBP £40,800.00/Yearly
    Pay Band
    D
  • Job Scope

    The Royal Society is a self-governing Fellowship of distinguished scientists drawn from all areas of science, technology, engineering, mathematics and medicine. The Society’s fundamental purpose is to recognise, promote and support excellence in science and to encourage the development and use of science for the benefit of humanity. The Society has played a part in some of the most fundamental, significant and life-changing discoveries in scientific history and Royal Society scientists continue to make outstanding contributions to science across the wide breadth of research areas.

     

    The Financial Accountant supports the Financial Controller in providing an excellent financial accounting service. The role focuses on ensuring the Finance Analysts are managing their workload, including developing systems and processes to facilitate accurate and timely ledger updates, KPIs, monthly reconciliation of key accounts, assist with the production of SORP accounts, review and implement financial policies as well as maintenance of the Society’s assets, including bank accounts, cash flow forecasting, investments and fixed assets.

     

    Pay Band: D

    Salary: £40,800

    Reports to: Financial Controller

    Line manages: No direct line management duties. Day-to-day supervision of Sales and Purchase Ledger Finance Analysts.

    Location: Carlton House Terrace                                                                                            

    Hours: Full-time - 35 hours per week

     

     

    Responsibilities

    • Supervise and provide cover for the sales and purchase ledger staff, ensuring that incoming post and queries are promptly and professionally dealt with and postings to the ledger are accurate and timely and follow appropriate procedures
    • Ensure the assets of the Society are properly controlled and accounted for by maintaining the fixed asset register and investment ledgers, including productions of investment papers
    • Mitigate financial risk through fraud or misuse by ensuring that the financial policies and procedures are adhered to across the Society, review and maintain delegated authority levels
    • Prepare and post monthly payroll journals, ensure all key control accounts are reconciled
    • Assist with the production of the SORP accounts and all subsidiary accounts on a timely, accurate and appropriate manner
    • Ensure compliance with statutory requirements, including statutory filing matters
    • Support all internal and external audits ensuring that the external audit file is produced in a timely and accurate manner, that all information is available and all queries answered
    • Ensure that, each month, all balance sheet accounts are reviewed, reconciled, appropriate journals posted, bank reconciliation is completed & reviewed and suspense accounts are cleared
    • Produce and circulate weekly cash flows including cashflow forecast for the following 12 months
    • Set up and remove users on Access Dimensions/Focal Point
    • Ensure that the finance systems are correctly linked to other systems and ensure that these systems reconciled each month
    • Appropriate electronic filing of any hard- or soft-copy work related to this role, including ensuring that the journals file is complete for the department
    • Carry out any other ad-hoc duties as determined by the Financial Controller, Head of Finance or Chief Financial Officer

    Key Knowledge and Skills Required

    • Qualified Accountant or finalist – ACCA, CIMA, ACA or equivalent. Part qualified applicants with solid experience within charitable sector will be considered                          
    • Excellent communication and interpersonal skills
    • Ability to work accurately and to deadlines including under pressure and to work co-operatively with others in a team
    • Ability to learn quickly and work without close supervision when necessary                   
    • Ability to use initiative and to establish own priorities
    • Self-confidence and inquisitive nature
    • Ability to be demanding of others when appropriate.

    Competencies

    Self-management

    ·        Works unsupervised and can motivate self

    ·        Produces results under pressure

    ·        Can manage in stressful situations

    ·        Pushes for the best results

    ·        Pursues and encourages feedback that may reveal an error in judgment and then makes appropriate adjustments

    ·        Recognises own personal biases or limitations, and uses this understanding to improve decisions and plans for action

    ·        Seeks out mentors and other development resources to gain additional self-awareness and personal development

    ·        Reflects on negative situations with maturity and seeks to understand own contribution to the situation

    ·        Holds things together and acts as a settling influence

     

    Working with others

    ·        Contributes ideas and identifies opportunities to work with others both within the team and across the organisation

    ·        Willing to provide feedback to sectional colleagues when requested

    ·        Produces succinct presentations and papers for senior colleagues

    ·        Understands when to seek senior advice on potentially delicate negotiations

    ·        Reaches a variety of audiences using an appropriate mix of communication methods and tailored messages to appeal to their unique needs

    ·        Speaks from the heart to compel action and creates an emotional appeal for organisational priorities

    ·        Creates an environment of transparency while respecting confidentiality requirements

    ·        Builds consensus for delivering team goals. Frequently interacts with peers, on cross-functional matters.

    Resource management

    ·        Makes the best of internal/external resources and coordinates well with external partners to best meet the needs of the Society

    ·        Builds contingency into projects taking into account possible outside factors

    ·        Sets and monitors performance against quality and results orientated targets.

    ·        Focuses on both short and long-term goals

    ·        Creates novel solutions to problems

    ·        Creates a detailed design or plan to implement a new solution or approach

    ·        Evaluates new technology as potential solutions to existing issues.

    ·        Adjusts course as new information comes to light

    ·        Executes quickly and decisively in a time-sensitive situation

    ·        Takes accountability to persist until opportunity is realised or problem solved

     

    Critical thinking

    ·        Determines and clarifies the exact requirements of any situation

    ·        Checks information for accuracy and raises concerns if information is inaccurate

    ·        Extracts the key points succinctly, clearly and accurately

    ·        Puts forward suggestions for improvement concerning current processes or systems

    ·        Tries different ways of doing things to get the best results

    ·        Compares and evaluates the strengths and weaknesses of a variety of options

    ·        Formulates an opinion by considering opposing views and suggestions

    ·        Runs trials and models or applies statistical analysis and stress testing to confirm or disconfirm proposal

     

    Adaptability

    ·        Overcomes obstacles and is not deterred by setbacks; checks assumptions and first principles and works out alternative approaches

    ·        Reacts proactively to new challenges and works in a flexible manner to produce solutions

    ·        Provides feedback and participates in discussions surrounding new ideas approaches or projects

    ·        Maintains focus and continues to deliver when things are ‘up in the air’

    ·        Adjusts to act differently depending on the situation

    ·        Takes steps to understand basic risk management and importance of identifying and maintaining controls

     

    ·        Helps others to understand and cope with ambiguous situations

     

    Managing people and relationships

    ·        Delegates effectively, setting clear expectations and authority

    ·        Monitors results and feedbacks to team on a regular basis

    ·        Recognises others’ contributions and acknowledges their limits

    ·        Helps others to identify ways to improve their performance

    ·        Prioritises supervisory responsibilities and carries them out in a timely fashion

    ·        Understands and can identify client/stakeholder/staff needs and looks for opportunities to improve their experiences

    ·        Demonstrates trust in others’ ability to accomplish tasks at acceptable levels of performance

    ·        Provides current, direct, complete and actionable positive and constructive feedback

    ·        Has a mind-set of sharing own and others’ expertise

    ·        Creates an environment of transparency while respecting confidentiality requirements

    ·        Focuses on surfacing underlying customer issues/concerns and identifying root causes

    ·        Increases exposure to and personal relationships with customers

    ·        Expresses positive views of the customer

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