The Royal Society’s fundamental purpose is to recognise, promote, and support excellence in science and to encourage the development and use of science for the benefit of humanity. The Society has played a part in some of the most fundamental, significant, and life-changing discoveries in scientific history and Royal Society scientists continue to make outstanding contributions to science in many research areas. One of the three key priorities in the Society’s strategic programme is to support international scientific collaboration. This work is delivered across all areas of the Society’s work and ensuring the delivery of this strategy is a core function of the International Affairs team.
We are seeking an outstanding coordinator to provide a confidential, proactive and first-class service to the International Affairs team (up to 7 team members including 3 senior managers). . The coordinator will have experience of working in an office environment, a proven ability to work with people at all levels, organisational sensitivity and excellent time management and prioritisation.
The International Affairs (IA) team oversees the Society’s international work and delivers a busy, fast-paced and very demanding portfolio of work which encompasses all sections of the Society. These activities involve a very high volume of travel and events across the world and is led by senior managers with very busy diaries who travel frequently. It is therefore essential that the coordinator is self-motivated, diplomatic, flexible and has the ability to work with people at all levels, multi-task and meet deadlines.
Reports to: Head of International Affairs
Line manages: N/A
Location: 6-9 Carlton House Terrace, London, SW1Y 5AG
Hours: 35 hours per week
Pay Band: C
Salary: £29,376 per annum
Interviews to be held week commencing Monday 17 September.
· Works unsupervised and can motivate self
· Produces results under pressure
· Can manage in stressful situations
· Pushes for the best results
Working with others
· Contributes ideas and identifies opportunities to work with others both within the team and across the organisation
· Willing to provide feedback to sectional colleagues when requested
· Produces succinct presentations and papers for senior colleagues
· Understands when to seek senior advice on potentially delicate negotiations
· Makes the best of internal/external resources and coordinates well with external partners to best meet the needs of the Society
· Builds contingency into projects taking into account possible outside factors
· Sets and monitors performance against quality and results orientated targets.
· Focuses on both short and long-term goals
· Determines and clarifies the exact requirements of any situation
· Checks information for accuracy and raises concerns if information is inaccurate
· Extracts the key points succinctly, clearly and accurately
· Puts forward suggestions for improvement concerning current processes or systems
· Tries different ways of doing things to get the best results
· Overcomes obstacles and is not deterred by setbacks; checks assumptions and first principles and works out alternative approaches
· Reacts proactively to new challenges and works in a flexible manner to produce solutions
· Provides feedback and participates in discussions surrounding new ideas approaches or projects
Managing people and relationships
· Delegates effectively, setting clear expectations and authority
· Monitors results and feedbacks to team on a regular basis
· Recognises others’ contributions and acknowledges their limits
· Helps others to identify ways to improve their performance
· Prioritises supervisory responsibilities and carries them out in a timely fashion
· Understands and can identify client/stakeholder/staff needs and looks for opportunities to improve their experiences