• Public Affairs Assistant

    Job Locations UK-London
    Posted Date 3 weeks ago(3 weeks ago)
    Job ID
    2018-1247
    Category
    Communications
    Closing Date
    24/09/2018
    Position Type
    Permanent Full-Time
    Salary Max
    GBP £27,157.00/Yearly
    Salary Min
    GBP £23,868.00/Yearly
    Pay Band
    B
  • Job Scope

    The Royal Society, the UK’s national academy of science, is looking for an enthusiastic and motivated person to join our Public Affairs team to help us shape the Society’s engagement with key political events and discussions.

      

    The Royal Society’s mission is to recognise, promote and support excellence in science and to encourage the development and use of science for the benefit of humanity. The Society’s Public Affairs team works closely with the Society’s President, Officers, Fellowship and staff to identify and deliver opportunities to engage with policymakers to ensure decisions are informed by scientific evidence and create a good environment for scientific research.

     

    The Public Affairs Assistant is key to delivering this. They will support the Public Affairs team to deliver a packed calendar of briefings, activities and events with policymakers, providing administrative support where necessary. The role will suit someone who is creative, thrives in a fast paced environment and has excellent organisational and administrative skills. They will have the opportunity to gain lots of additional hands on experience, develop new skills and assist in delivering the high profile annual pairing scheme. They will ensure that the team is prepared to respond to emerging issues and able to evaluate and build on its successes going forward.

     

    The ideal individual will be excited by scientific research and driven to ensure that its findings can inform policy-making to improve people’s lives. You may be a science buff or a politics buff, but you are motivated to put your expertise into practice to communicate complex ideas effectively to the people that need to hear them.

     

    The Royal Society is a self-governing Fellowship of many of the world’s most distinguished scientists drawn from all areas of science, engineering, and medicine. The Society’s fundamental purpose, as it has been since its foundation in 1660, is to recognise, promote, and support excellence in science and to encourage the development and use of science for the benefit of humanity. To deliver this, the Society must engage effectively with decision makers. The Public Affairs Assistant works with the Public Affairs Adviser, Head of Public Affairs and broader Society teams to deliver a programme of public affairs work to increase the influence of the Royal Society on policy making at a local, regional and national level.

     

    They will support the smooth running of the Public Affairs team and its engagement with teams across the Society. This includes providing monitoring of emerging issues, contact management, meeting and event organisation, and providing administrative support. They will also contribute to the development of tailored material to communicate the Society’s messages to decision-makers.

     

    Full time, permanent contract

    Reports to: Head of Public Affairs

    Line manages: n/a

    Location: 6-9 Carlton House Terrace, London

    Hours: 35 hours per week, able to be flexible and work outside standard office hours as required

    Salary: Pay Band B, £23,868 - £27,157 per annum (commensurate with experience)

     

    To apply, please submit your application by 23:59 on Monday 24 September.

    Interviews will take place on Thursday 4 October and Friday 5 October.

    Responsibilities

    • Provide monitoring of UK, Scotland, Wales, Northern Ireland and European Parliaments, and regional policymaking as appropriate, identifying emerging issues and circulating this information to internal Society audiences.
    • Maintain an accurate database of key Society contacts, recording engagement.  Work with the Head of Public Affairs and Public Affairs Adviser to develop and implement activity to maintain these relationships.
    • Ensure the smooth operation of the public affairs teams’ monitoring and evaluation functions, including the production of monthly and annual reports.
    • Produce, with the guidance and direction of other members of the public affairs team, tailored content to communicate the Society’s activity with decision-makers through the Society’s public channels – including the Society’s blog, monthly policy newsletter and social media.
    • Assist as required in the delivery of meetings and events with policy makers and influencers, including regional events and support the Public Affairs Adviser to deliver the Society’s annual pairing scheme.
    • Provide administrative support for the public affairs team as required.
    • Build personal contacts within the policy and public affairs community.
    • Carry out duties as directed by the Officers, Executive Director and other senior staff

    Key Knowledge and Skills Required

    Essential

    Educated to degree standard or equivalent – any background is considered provided other essential criteria is met

    Awareness of and interest in a broad range of STEM policy issues

    Understanding of the UK’s political landscape

    High level of organisational skills

    Ability to undertake tasks with a ‘can-do’ attitude

    Excellent communication (oral and written) and interpersonal skills

    Good IT skills, including working knowledge of Microsoft Office or equivalent

     

    Desirable

    Experience of working in an office environment: knowledge of office systems and procedures

     

    Competencies

    Self-management

    ·         Enthusiastic and positive attitude

    ·         Reliable and consistent

    ·         Output is accurate and of high quality

    ·         Punctual and meets deadlines

    ·         Confident of own abilities

    ·         Knows personal values, strengths, weaknesses, opportunities and limits

    ·         Gains insight and learns from mistakes

    ·         ‘Lets go’ of an issue and knows when to move on

    ·         Is open and non-defensive when faced with criticism

    ·         Ensures actions are consistent with words and messages

     

    Working with others

    ·         Willing to cooperate and share knowledge within the team, Shares all relevant, critical and useful information

    ·         Willing to help others in times of need

    ·         Listens to and acts upon feedback from senior colleagues and willingly learns from others

    ·         Able to give simple presentations to sectional colleagues

    ·         Understands that one’s own actions and behaviours will influence how others perceive and engage with the Society

    ·         Offers their assistance if they have the capacity, without the need to be asked.

    ·         Actively seeks opportunities for gaining feedback from others

    ·         Presents with confidence within own section and area of remit.

    ·         Communicates confidently, asks questions and checks for understanding.

    ·         Values the input of others, balances that with a sense of purpose to get the job done

    ·         Possesses self-awareness and senses situations prior to acting or communicating.

    Resource management

    ·         Is aware of and works within budgetary and resource constraints

    ·         Organises own workload prioritising according to business need

    ·         Is flexible and adapts to changing circumstances and priorities

    ·         Looks for ways to improve quality or results

    ·         Meets the standards of quality expected of their role

    ·         Maintains high standards despite pressing deadlines

    ·         Does work right first time, corrects own errors and regularly produces accurate, thorough, professional work.

    ·         Is able to multitask and manage urgency in a calm and practical manner.

    ·         performs a wide variety of tasks and changes focus quickly as demands change

    ·         Undertakes additional responsibilities and responds to situations as they arise with minimal fuss and supervision.

     

    Critical thinking

    ·         Thinks tasks, queries and problems through and considers what they need to know

    ·         Uses relevant information when providing a service, solving a problem or dealing with a query

    ·         Is open to new ideas and willing to try them

    ·         Makes decisions within well-defined guidelines

    ·         Uses initiative to select most appropriate solution to straightforward problems

    ·         Analyses both successes and failures for clues to improvement

    ·         Prepares for problems or opportunities in advance

    ·         Distinguishes the main issues from side issues

    ·         Proposes various solutions or options for consideration defining the pros and cons of each

    Adaptability

    ·         Adapts to changes in workload without letting standards slip

    ·         Listens to and accommodates the alternative views of others

    ·         Takes on new challenges when asked to do so

    ·         Is receptive and accommodating when asked to take on new projects outside of their usual job specification.

    ·         Remains open-minded and changes opinions on the basis of new information

    ·         Performs a wide variety of tasks and changes focus quickly as demands change and with minimal disruption or fuss

    Managing people and relationships

    ·         Values and appreciates the importance of feedback

    ·         Shares responsibility for the performance and workload of the team where appropriate

    ·         Handles requests promptly and politely

    ·         Respects opinions and deals appropriately with complaints

    ·         Works to improve the performance of oneself and others by pursuing opportunities for continuous learning.

    ·         Constructively helps others in their development.

    ·         Exhibits a “can-do, will-do” approach and inspires peers to excel.

    ·         Asks questions and probes to understand stated and underlying needs, issues, concerns and problems

    ·         Addresses concerns and problems fairly, empathetically, decisively and promptly, maintaining a diplomatic and professional manner

    ·         Manages expectations and keeps everyone concerned up-to-date on progress

    ·         Raises concerns and recommends potential solutions for those processes that negatively impact on relationships, customer service or the fair treatment of customers.

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed