The Royal Society is a self-governing Fellowship of distinguished scientists drawn from all areas of science, technology, engineering, mathematics and medicine. The Society’s fundamental purpose is to recognise, promote and support excellence in science and to encourage the development and use of science for the benefit of humanity. One of the ways in which the Society supports its mission is through the medals and awards programme which is administered by the Scientific Programmes Team.
The team has two Medals and Awards Officers, reporting to the Senior Medals and Awards Officer. They have a varied remit encompassing administration of the annual nomination cycle, committee management and the planning and delivery of a portfolio of prize lectures.
Proven experience of managing complex multi-strand projects is essential as is an ability to quickly build strong working relationships with internal and external stakeholders at all levels. Experience of committee management and / or event management would also be advantageous.
The post holder will also be expected to contribute to other projects and events outside their remit to support the team’s activities as a whole.
Reports to: Senior Medals and Awards Officer
Line manages: None
Location: Remote and minimum 2 days per wk at Carlton House Terrace, London (This role will also include out of hours working)
Hours: Full time, 35 hours a week (including some evening and weekend working
Band C: £33, 000 to £42, 000
Contract type: Permanent
The application closing date is 5 May 2024
First stage Interviews will take place week commencing 6 May and second stage interviews week commencing 13 May.
Please note that we are unable to offer sponsorship for this role.
As directed by the Senior Medals and Awards Officer and / or the Head of Scientific Programmes, the Medal and Awards Officers will each have the following areas of responsibility. Please note that the below is not exhaustive.
Event management
Medals and awards lifecycle administration
Committee management
Reporting and Evaluation
Education / qualifications / knowledge / interests |
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Educated to degree level or equivalent experience | Essential |
Excellent knowledge of office systems and procedures, in particular Microsoft Office Suite, Microsoft Teams and databases | Essential |
Ability to prioritise and manage a varied workload | Essential |
An understanding of the scientific and academic community | Desirable |
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Experience |
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Proven experience of planning and delivering high profile and / or complex events | Essential |
Demonstrable experience of providing excellent customer service and working in a customer-focused environment | Essential |
Proven ability to form strong working relationships with a variety of individuals including senior leaders, internal and external stakeholders, and suppliers | Essential |
Experience of working with and managing suppliers | Essential |
Experience of establishing and maintaining a network of contacts | Essential |
Excellent communication skills (written and oral) and a high degree of tact and diplomacy | Essential |
Highly developed organisational skills, with evidence of strong project management, attention to detail and meticulous planning | Essential |
Experience of setting up committee meetings and preparing agenda & minutes | Essential |
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Circumstances |
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Able to be flexible about working hours, including working evenings, weekends and public holidays on occasion | Essential |
Self-management | · Works unsupervised and can motivate self · Organises own workload prioritising according to business need · Produces results under pressure · Can manage in stressful situations · Pushes for the best results · Can follow current processes · Output is accurate and of high quality |
Working with others | · Contributes ideas and identifies opportunities to work with others both within the team and across the organisation · Willing to provide feedback to sectional colleagues when requested · Produces succinct presentations and papers for senior colleagues · Understands when to seek senior advice on potentially delicate negotiations · Understands that one’s own actions and behaviours will influence how others perceive and engage with the Society |
Resource management | · Makes the best of internal/external resources and coordinates well with external partners to best meet the needs of the Society · Builds contingency into projects taking into account possible outside factors · Sets and monitors performance against quality and results orientated targets. · Focuses on both short and long-term goals |
Critical thinking | · Determines and clarifies the exact requirements of any situation · Checks information for accuracy and raises concerns if information is inaccurate · Extracts the key points succinctly, clearly and accurately · Puts forward suggestions for improvement concerning current processes or systems · Tries different ways of doing things to get the best results |
Adaptability | · Overcomes obstacles and is not deterred by setbacks; checks assumptions and first principles and works out alternative approaches · Reacts proactively to new challenges and works in a flexible manner to produce solutions · Provides feedback and participates in discussions surrounding new ideas approaches or projects · Adapts to changes in workload without letting standards slip |
Managing people and relationships | · Delegates effectively, setting clear expectations and authority · Monitors results and feedbacks to team on a regular basis · Recognises others’ contributions and acknowledges their limits · Helps others to identify ways to improve their performance · Prioritises supervisory responsibilities and carries them out in a timely fashion · Understands and can identify client/stakeholder/staff needs and looks for opportunities to improve their experiences |
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