The Royal Society, founded in 1663, is the oldest national science academy in continuous existence. Since its beginnings, it has been a Fellowship of many of the world’s leading scientists, who are elected as Fellows of the Society by their peers on the basis of their excellence in scientific research.
Its Fellowship has included the founding figures of modern science, including Isaac Newton, Benjamin Franklin, Charles Darwin and Albert Einstein. There are currently approximately 1800 Fellows from across and the rest of the world.
The Society’s approach to electing and engaging the Fellowship has evolved with the times; it is now in the midst of a significant programme to improve the relevant processes. The Society is looking for a Fellowship Officer who will work across the range of the Fellowship team’s activity to provide outstanding administrative support to ensure our processes are robust, and to pursue their continuous improvement.
Current projects where the jobholder will get involved include the following:
You will work to support the Fellowship Manager, who runs the annual cycle of elections to the Fellowship, and the Fellowship Engagement Manager, who leads on the reform projects outlined above.
The key outcome of the role will be to provide an outstanding service to Fellows and the Society, making the Society more effective across the range of its activities.
Please note that we are unable to offer sponsorship for this role.
Reports to: Fellowship Engagement Manager
Line manages: Not applicable
Location: Carlton House Terrace, London, SW1Y 5AG
Hours: Full time, 35 hours a week
Pay band: C
Salary: £38,000 per annum
Contract type: Fixed term - 18 months
The application closing date is Monday 11 August at midnight.
Interviews will be held on Monday 1 September and Tuesday 2 September.
The Fellowship is a network of approximately 1800 eminent scientists that is integral to the work of the Royal Society in promoting excellence in science and its application for human benefit. The Fellowship team carries out a range of functions that are critical to the Society’s work – it manages the committees that elect the Fellowship, and is delivering continuous improvement of the process; it is responsible for deepening the Society’s own understanding of its Fellows, their experience and interests; it manages engagement with the Fellowship regarding the Society’s work, and oversees the deployment of Fellows to the Society’s activities, committees, and projects.
You will be involved in a wide range of activities in support of these functions. These will include:
Fellowship support
Fellowship communication and engagement
Other
EDUCATION/QUALIFICATIONS/KNOWLEDGE |
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Educated to degree standard or equivalent | Essential |
An understanding of the research and innovation system in the UK including the higher education and public and non-profit research organisation sector | Desirable |
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SKILLS |
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Excellent project management and planning skills | Essential |
Excellent oral and written communication and interpersonal skills | Essential |
Ability to work with senior people (including the UK’s most eminent scientists) in a way that ensures their confidence | Essential |
Ability to convey information to a range of audiences in a clear and confident way | Essential |
Excellent organisational and time management skills | Essential |
Strong attention to detail and meticulous record keeping | Essential |
Ability to use tact and diplomacy to handle confidential information | Essential |
Ability to prioritise and manage a varied workload | Essential |
Good analytical and problem-solving skills | Essential |
Strong IT skills | Essential |
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EXPERIENCE |
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Experience of working in a team and of effective engagement across teams | Essential |
Experience of using Microsoft Office (in particular Excel, Teams and SharePoint) | Essential |
Experience of working in administrative roles or a similar role | Essential |
Experience of record and data management | Desirable |
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Self-management | · Works unsupervised and can motivate self · Produces results under pressure · Can manage in stressful situations · Pushes for the best results · Pursues and encourages feedback that may reveal an error in judgment and then makes appropriate adjustments · Recognises own personal biases or limitations, and uses this understanding to improve decisions and plans for action · Seeks out mentors and other development resources to gain additional self-awareness and personal development · Reflects on negative situations with maturity and seeks to understand own contribution to the situation · Holds things together and acts as a settling influence |
Working with others | · Contributes ideas and identifies opportunities to work with others both within the team and across the organisation · Willing to provide feedback to sectional colleagues when requested · Produces succinct presentations and papers for senior colleagues · Understands when to seek senior advice on potentially delicate negotiations · Reaches a variety of audiences using an appropriate mix of communication methods and tailored messages to appeal to their unique needs · Speaks from the heart to compel action and creates an emotional appeal for organisational priorities · Creates an environment of transparency while respecting confidentiality requirements · Builds consensus for delivering team goals. Frequently interacts with peers, on cross-functional matters. |
Resource management | · Makes the best of internal/external resources and coordinates well with external partners to best meet the needs of the Society · Builds contingency into projects taking into account possible outside factors · Sets and monitors performance against quality and results orientated targets. · Focuses on both short and long-term goals · Creates novel solutions to problems · Creates a detailed design or plan to implement a new solution or approach · Evaluates new technology as potential solutions to existing issues. · Adjusts course as new information comes to light · Executes quickly and decisively in a time-sensitive situation · Takes accountability to persist until opportunity is realised or problem solved |
Critical thinking | · Determines and clarifies the exact requirements of any situation · Checks information for accuracy and raises concerns if information is inaccurate · Extracts the key points succinctly, clearly and accurately · Puts forward suggestions for improvement concerning current processes or systems · Tries different ways of doing things to get the best results · Compares and evaluates the strengths and weaknesses of a variety of options · Formulates an opinion by considering opposing views and suggestions · Runs trials and models or applies statistical analysis and stress testing to confirm or disconfirm proposal |
Adaptability | · Overcomes obstacles and is not deterred by setbacks; checks assumptions and first principles and works out alternative approaches · Reacts proactively to new challenges and works in a flexible manner to produce solutions · Provides feedback and participates in discussions surrounding new ideas approaches or projects · Maintains focus and continues to deliver when things are ‘up in the air’ · Adjusts to act differently depending on the situation · Takes steps to understand basic risk management and importance of identifying and maintaining controls · Helps others to understand and cope with ambiguous situations |
Managing people and relationships | · Delegates effectively, setting clear expectations and authority · Monitors results and feeds back to team on a regular basis · Recognises others’ contributions and acknowledges their limits · Helps others to identify ways to improve their performance · Prioritises supervisory responsibilities and carries them out in a timely fashion · Understands and can identify client/stakeholder/staff needs and looks for opportunities to improve their experiences · Demonstrates trust in others’ ability to accomplish tasks at acceptable levels of performance · Provides current, direct, complete and actionable positive and constructive feedback · Has a mind-set of sharing own and others’ expertise · Creates an environment of transparency while respecting confidentiality requirements · Focuses on surfacing underlying customer issues/concerns and identifying root causes · Increases exposure to and personal relationships with customers · Expresses positive views of the customer |
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