The Royal Society is the UK’s independent scientific academy, dedicated to promoting excellence in science for the benefit of humanity. The busy and dynamic HR function supports this mission through our people strategy, policies, procedures and service.

The HR Coordinator provides efficient, high‑quality administrative support across the HR function. As the first point of contact for HR queries, the postholder supports recruitment, onboarding, learning and development administration, HR systems, and general team coordination of core HR activities. The role will provide shared time between the operational HR duties, L&D support, and providing light diary management and administration for the HR Director.

The postholder must be proactive, people‑focused, highly organised and confident working with colleagues at all levels. Strong administrative and communication skills, accuracy, and the ability to manage multiple priorities are essential. HR experience is desirable but not required; adaptability, drive and a calm and collaborative approach are key.

Reports to: Senior HR Business Partner

Line manages: N/A

Location: Carlton House Terrace, London, SW1Y 5AG (Hybrid - minimum 3 days in office required)

Pay band: C £33,000 – £38,000 per annum

Interview dates: First round - 19 February 2026 and Second round: 24 February 2026

Administration and support

• Proactively manage all administrative activities that support the work of the HR team, ensuring they are delivered efficiently and to a high standard.
• Oversee the daily management of the HR inbox, taking appropriate action to respond, redirect, and follow up on emails as required.
• Provide administrative support to the HR Director, including room bookings, meeting arrangements, and ad hoc requests.
• Maintain accurate digital employee files, ensuring all employment records and documents are compliant with data management and retention requirements.
• Input and update employee data within the HR Information System (HRIS) and other relevant systems (e.g., address changes, leave requests).
• Maintain organisation charts, recruitment spreadsheets, and HR activity trackers, ensuring they are accurate, up to date, and effectively utilised.
• Support the delivery of HR and L&D projects or events, including coordination of logistics such as room bookings and catering.
• Manage financial administration, including raising purchase orders, onboarding new suppliers, and processing invoices.
• Collaborate with teams across the organisation to ensure that any HR administrative activities that interface with other functions are handled proactively and efficiently.
• Keep up to date with relevant employment legislation and maintain strong knowledge of HR administrative processes.
• Contribute to projects and other key activities.

Recruitment Administration

• Provide support for recruitment and onboarding, liaising confidently with agencies, candidates and utilising the HRIS.
• Draft, review, and amend letters and documents to support HR processes, including onboarding, probation, and induction.
• Conduct HR inductions for new starters and support exit processes for leavers.
• Ensure HR activity checklists are accurate, current, and correctly stored for all relevant processes.
• Maintain HR trackers that support recruitment and HR activity, ensuring consistent use and accuracy across the team.

Systems

• Be a ‘super-user’ of the HRIS enabling the effective use and management of the system.
• Assist staff in using the recruitment platform, providing training or troubleshooting where needed.
• Provide administrative support for HRIS requests, including processing IT requirements for starters and leavers.

Suggested Titles – Officer, Junior Officer, Exec, Senior Administrator, Senior Assistant, Programme Officer, Co-ordinator

At Band C you will hold a more specialist role and will have increased responsibilty for your area of work and output. Pay Band C roles are described in the following dimensions:

Decision-making – Your work is varied, and you have a range of administrative or technical tasks. You take decisions in line with specific routines, guidelines, or procedures.  You plan your own work and coordinate with others on how their work fits into the broader plan of activities.  Supervision is available for issues that fall outside of existing operating guidelines or your realm of knowledge

Thinking challenges - The solutions to issues or problems are not always obvious and investigation is needed before choosing a way forward.  Your initiative is required to help find ways to improve working practices and procedures in your area of work, in sorting out problems that occur in day-to-day work or improvements to work processes.

Communicating – You maintain relationships which involve liaison or coordinating with a range of internal and/or external contacts on mainly transactional issues and a range of levels

Developing people – You may be responsible for allocating work to, or checking the work of less experienced colleagues, or the supervision of temporary staff.

Managing Resources – You may perform activities such as reconciling information/data or analyses of expenditure or income, adhering to agreed procedures.

Applying knowledge & expertise - You require proficiency in, and keep up to date with, skills required for your area of work or technical skills acquired through relevant work experience and/or vocational qualification.

The competency levels for a pay Band C role are described below.